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Agriculture, fishing, forestry Jobs in Africa
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Amo Farm Sieberer Hatchery Limited
Admin & Facilities Manager
Lagos, Nigeria
International Institute of Tropical Agriculture (IITA)
CLOSEDAdministrative Assistant
Oyo, Nigeria
The International Institute of Tropical Agriculture (IITA)
CLOSEDPeople And Culture Assistant (Talent Management)
Ibadan, Nigeria
Tomato Jos Farming and Processing Limited
CLOSEDIT & Admin Intern (NYSC)
Lagos, Nigeria
Babban Gona Farmer Services
CLOSEDInvestor Relations Analyst
Lagos, Nigeria
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African Union - InterAfrican Bureau For Animal Resources
CLOSEDConsultant – Finance Officer
Nairobi, Kenya
Closing: Jun 2, 2024
2 months remainingPublished: Apr 2, 2024 (26 days ago)
Job Requirements
Education:
Work experience:
Language skills:
Job Summary
Contract Type:
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Qualifications
- Bachelor's Degree in Business Administration, Facility Management, or a related field.
- Minimum of 5 years of experience in administrative roles, facility management, or related fields.
- Strong leadership abilities and experience supervising staff
- .Excellent communication skills, both verbal and written.
- Proficiency in Microsoft Office Suite and other office software applications
- .Knowledge of facility management best practices, building systems, and safety regulations.
- Ability to prioritize tasks, handle multiple projects simultaneously, and meet deadlines.
- Strong problem-solving skills and attention to detail.
- Customer service orientation and the ability to interact effectively with employees, vendors, and other stakeholders
Expected Behavioral Competencies:
- Resourcefulness, Dependability, Passion,
- Integrity, Promptness, Accountability,
- Image/brand representation of the company
Responsibilities
Qualifications
- Bachelor's Degree in Business Administration, Facility Management, or a related field.
- Minimum of 5 years of experience in administrative roles, facility management, or related fields.
- Strong leadership abilities and experience supervising staff
- .Excellent communication skills, both verbal and written.
- Proficiency in Microsoft Office Suite and other office software applications
- .Knowledge of facility management best practices, building systems, and safety regulations.
- Ability to prioritize tasks, handle multiple projects simultaneously, and meet deadlines.
- Strong problem-solving skills and attention to detail.
- Customer service orientation and the ability to interact effectively with employees, vendors, and other stakeholders
Expected Behavioral Competencies:
- Resourcefulness, Dependability, Passion,
- Integrity, Promptness, Accountability,
- Image/brand representation of the company
Job Purpose
- The role encompasses overseeing administrative tasks and efficiently managing facility operations to ensure seamless functionality including a diverse set of responsibilities aimed at maximizing the performance of office facilities and meeting the needs of employees and stakeholders.
Roles and Duties
Administrative Functions:
- Supervise and coordinate administrative staff, ensuring that tasks are completed accurately and efficiently.
- Develop and implement administrative policies and procedures to streamline operations and enhance productivity
- .Manage office supplies, equipment, and facilities to ensure smooth day-to-day operations.Internal utility services management including, Water Supply, Fuel, Electricity etc
- .Manage Guest Houses, and arrange travel and accommodations for staff members as needed.
- Coordination of Food Vendors
- Ensure all electrical switches are off after close of busines.
- Maintain constant routine checks on all furniture and fittings
- Ensure the offices and environment are clean at all time
- Review utility consumption and strive to minimise costs
- Plan and coordinate all installations, renovations and refurbishments
- Inspect buildings’ structures to determine the need for repairs or renovations
- Ensure all administrative procedures and processes are properly documented and maintained.
- Assist in the planning and coordination of company events, meetings, and conference.
Facilities and Property Management:
- Conduct regular inspections to identify maintenance needs and address them promptly.
- Ensure compliance with safety and security standards in all facilities.
- Oversee the maintenance and management of company properties, including buildings, facilities, and equipment.
- Develop and implement maintenance schedules and protocols to ensure the safety, functionality, and cleanliness of facilities.
- Coordinate with external vendors and contractors for repairs, renovations, and facility upgrades.
- Manage leases, contracts, and agreements related to property and facilities.
Fleet and Operational Support:
- Maintain and manage the company's fleet of vehicles, including scheduling maintenance, repairs, and inspections.
- Coordinate vehicle assignments and ensure proper documentation and licensing as at when due.
- Provide operational support to various departments as needed, including logistical assistance and coordination.
- Maintain a comprehensive database for all vehicle document
Repairs and Maintenance Function:
- Coordinate and oversee repairs and maintenance tasks for all company assets, including facilities, equipment, and vehicles.
- Develop and implement preventive maintenance schedules to minimise downtime and extend the lifespan of assets.
- Manage inventory of spare parts and materials necessary for repairs and maintenance activities.
Reporting:
- Prepare regular reports on facility and property management activities, including maintenance schedules, expenses, and performance metrics.
- Analyse data and provide insights to improve efficiency and cost-effectiveness.
- Communicate findings and recommendations to relevant stakeholders.
Required Skills and Competencies:
- Ability to manage multiple responsibilities to completion with tight timelines
- Business planning and analysis
- Strong communication (verbal and written) skills
- People and time management
- Report writing and presentation
- Protection of Confidential Information
- MS Office Tools and Calendar Management
- Good negotiation skills
- Excellent relationship management skill.
- Problem solving ability
- Lateral thinking skills
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